Recording

Table of Contents

  1. Searching Public Documents
  2. Recording of Documents and Fees
  3. e-Recording Documents
  4. Release of Military Records

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Searching Public Documents

Colorado Revised Statute 30-10-101 (2.5)(c) does not allow the Clerk’s office to conduct real estate record searches.

For copy requests, please use our public search portal and purchase the documents through there.

Documents are available from 1860 to present. There is no charge to search public records online or in the office. Images are not available online until the document is purchased. If researching before 1986, the only indexing available to search by is grantor/grantee and reception number. If researching in 1986 or later, all indexing is available.

If researching for subdivisions, deposited surveys or maps, click on the rectangle that say “maps, plats, or surveys.”

The image fee for maps, plats, and surveys is $5 per page and 75¢ convenience fee per document. When checking out, make sure to input the number of copies under the desired copy - either copies or certified copies.

If researching all other records, click the rectangle that says “All Records Search.”

The image fee for copies is $0.25 per page and $0.75 convenience fee per document. When checking out, make sure to input the number of copies under the desired copy - either copies or certified copies.

Certified Copies are NOT electronically transmitted. If a certified copy is requested, we will process the document in our office and physically mail it to you. Before mailing the document, we will contact you for a verbal confirmation and verification of the mailing address.

The following list is a guide to the more commonly searched documents.

Deeds

Documents that convey real estate.

Deeds of Trust

Documents that encumber real estate. In the State of Colorado, the Public Trustee, a third party, is appointed as regulatory official.

DD214

Documents which state an individual's military record.

Subdivisions

Approved maps showing the legal boundaries of lots, blocks and easements at the time of recording.

Liens

Documents that encumber real estate by businesses or individuals attempting to collect on money due because of services rendered.

Other

Judgments and decrees, federal and state tax liens, releases, public trustee documents, business incorporation and statements of authority and marriage licenses, for example.

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Recording of Documents and Fees

For copy requests, please use our public search portal and purchase the documents through there.

Documents can be recorded in the Clerk and Recorder’s office by mail, submission through an e-recording vendor, or over the counter. Documents are recorded in time order as received to the best of our abilities.

For a current list of fees for the Recording Division, download the following fee schedule:

Clerk and Recorder Fee Schedule

Recording Fees Effective January 1, 2024

  1. Most Documents- $13.00 1st page and $5.00 for each additional page(s)
  2. Federal Tax Liens- $8.00 1st page $5.00 for each addition page(s)
  3. UCC's are
    $13.00 for one to two pages.
    $18.00 for three or more pages.
    eRecorded UCC's are $8.00 regardless of number of pages.

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e-Recording Documents

Fremont County encourages everyone to e-record documents. When documents are e-recorded; the convenience, speed, and security is worth it. Online recording will offset the time, cost of paper submittals, reduces the cost of courier or postage costs, reduces rejections due to incorrect fees, increases security, and faster turn-around time.

Fremont County currently uses the following vendors to e-record documents:

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Release of Military Records

The National Archives and Records Administration has outlined certain requirements for dissemination of military records, such as the DD214 form, which this office has elected to adopt.

A DD214 request form must be filled out by any individual requesting a copy from this office.

All requests for copies of DD214s must now be accompanied by a written request form and a picture I.D. Copies will only be distributed to the veteran listed or to his or her next of kin.

Lawyers, doctors, historians, etc. may request copies of a DD214 with signed authorization from the veteran or next of kin.

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