Fremont County Clerk & Recorder

General Information
615 Macon Ave.
Room 102
Cañon City, CO 81212
(719) 276-7330
Hours: 7:30 a.m. - 5:00 p.m.
Monday - Thursday
Except Holidays

Katie Barr
Clerk & Recorder
katie.barr@fremontco.com
(719) 276-7330

Jody Blauser
Chief Deputy
jody.blauser@fremontco.com
(719) 276-7327

Election Department
Jami Goff, Election Director
Room 102
jami.goff@fremontco.com
(719) 276-7340
Fax (719) 276-7338

Recording Department
Susan Justus, Director
Room 102
susan.justus@fremontco.com
(719) 276-7336

Motor Vehicle Department
Dotty Gardunio, Director
Room 103
dotty.gardunio@fremontco.com
(719) 276-7440
Fax: (719) 276-7339

Attention! The Motor Vehicle Department will be closed on Election Day, Tuesday, November 4th, 2014 in order to work in the Election Department. If you have a renewal, you can either drop it in one of our drop boxes or renew online at www.colorado.gov/renewplates. Otherwise, we will be open as usual on Wednesday, November 5th, 2014 at 7:30 am. Sorry for any inconvenience this may cause.

Drop Box

The Motor Vehicle Department now has an outside drop box available for vehicle renewals.  We still have our box inside the building right before you come into our office, but now we have one located outside before you come through the main doors on the west side of the building that you can use if our office is not open.

It is for Motor Vehicle renewals only and the same rules and fees apply if you are already expired or need to show proof of insurance.

It will be locked and not available for use when the last day of the month falls on a Friday, Saturday or Sunday.  We HAVE to process all renewals on our computer system BEFORE the new month starts.  We cannot back date renewals.

Remember the grace period still applies.  You have the month you expire in and until the last business day of the next month to renew your tags.

You can access www.colorado.gov/renewplates to renew online up until midnight on the last day of the month regardless of the weekend.  Please remember processing fees will apply.

Fee Updates

Late Fee Memo Effective July 1, 2010

New Late Fees Effective June 1, 2009

New License Fees Effective July 1, 2009

Renewals Online

Fremont County Motor Vehicle will be offering online renewals beginning May 16, 2011!

If you don't want to wait in line, use our drop boxes or mail in your renewal, you can renew your plates online.

To access this online application, please visit www.colorado.gov/renewplates

Forms of payment that will be accepted are:

The only transaction you will be able to perform is a simple or “perfect” renewal of your license plates.  If you need plates for the first time, need to change your name or address, need to show proof of insurance, need to complete a Non-Use Affidavit, need a replacement set of plates, etc., you will need to come into our office to complete your transaction. 

Types of plates you will not be able to renew online are as follows:

Persons with Disabilities

Effective January 1, 2014, legislation amended the persons with disabilities statutes.

Depending on how the DR2219 Persons with Disabilities Parking Privileges Application is completed by your doctor will determine when you are required to have a new form filled out before renewing your placard(s) and/or plates.

If you are issued a permanent placard (a condition that is not expected to change within a person’s lifetime), you will have to have a DR2219 completed your initial year of application and then every ninth year after that.

If you are issued an extended placard (a condition that is not expected to change within 30 months after the issuance of plates or placard), you will have to have a DR2219 completed your initial year of application and every three years after that.

If you are issued a temporary placard (a condition that is expected to last less than 30 months after the issuance of plates or placard), you will have to have a DR2219 completed your initial year of application and every three years after that.

If you are issued a short-term placard (a condition that is not expected to last more than 90 days after the issuance of a placard), you will have to have a DR2219 completed your initial year of application and every 90 days after that unless your status changes to permanent, extended or temporary.

The new DR2219 Persons with Disabilities Parking Privileges Application (rev 12/27/13) is now available for use and the old form (rev 6/29/11) will only be accepted until March 1, 2014. After that only the new revised form will be accepted.

Additional Issuance Requirements for Persons with Disabilities Placards

• The last four digits of the placard holder’s identification number is required to be printed on the face of the placard, in the area marked “ID#” with permanent black marker.
• If the parent or guardian of a person with a disability under sixteen years of age provided their driver’s license or identification card for the issuance of the placard, the last four digits of the parent’s or guardian’s identification number must be printed on the face of the placard with the letter “C” as a designator (example: C1234).
• If the placard is issued to an entity that transports people with disabilities for hire, the name of the entity providing such services shall be printed on the placard, in the area marked “ID#” (example: Sunrise Retirement Community).
• The expire month and year must be hole punched from the placard to indicate the expiration date.
• The placard must also have a four-digit year validation sticker affixed to it over the wording “Void without Validation Sticker”, indicating the expiration date of the placard.
• All short-term placards are valid until the last day of the month falling 90 days after the date of issuance
(Example: if issued on 1/12/2011 ninety days is 04/11/2011 expire date shall be set to 04/30/2011).
• The person listed on the DR2219 requesting the placard or plate must have one of the approved forms of identification listed in the “Secure and Verifiable Identification” section of this website, with the exception of someone under the age of 16.
• If someone is requesting a placard and cannot make it into our office, they will need to provide their agent with a power of attorney to receive the placard the same day.  Otherwise, as long as the paperwork is completely filled out and correct, we can process the request and mail the placard to the applicant.

The Fremont County Motor Vehicle Department is responsible for vehicle registration, titling and issuing license plates.  We also process SMM and manufactured home transactions.  We do not handle or have any information regarding driver’s licenses.  To reach their office, please call 719-275-5617.

Our forms of payment include, cash, Visa, MasterCard, American Express and Discover cards.  We also take personal checks as long as your address on the check is in Fremont County.  It can be an out of county address if the check is from a business.

A form of identification is required for most transactions.  Please make sure you have some form of accepted ID when coming into our office.

Fees are based on several factors such as: type of plates requested, date of purchase, weight of the vehicle, year of the vehicle, manufacturer’s suggested retail price or taxable value, purchase price, etc. Please do not call for a price quote as too many factors decide the amount. We have to have all documents in our office and enter it into our system to give you an idea of your price.

Weight tickets may be required on pickups, vans, newly constructed trailers and trucks if the vehicle weight is questionable or documentation is from out of state. This applies to vehicles registered in Colorado for the first time, vehicles that have had a change in the body style or any vehicle that is constructed new or reconstructed.

Purchasing a Vehicle from a Private Party

Colorado is a title issuing state; therefore, a title is required to transfer ownership on all motor vehicles, including motorcycles and trailers. When a vehicle is purchased from a private party who has a Colorado title, the following is required from the seller:

  • The title needs to be properly signed by all selling parties including their hand printed name exactly how it appears on the front of the title.  Newer Colorado titles do not require notarization, however if it is an older title that has space for a notary to sign, it either needs to have the sellers signature notarized or they will need to sign a DR2445 Statement of Transfer in addition to signing the title.  A DR2445 can only be used in conjunction with a Colorado title.  It will not be accepted to omit notarization on out of state titles.
  • A bill of sale should always be obtained for your records, but our office may require one if the purchase price or date is in question.
  • If the vehicle is less than 10 years old and weighs 10,000 pounds or less, an odometer statement must be completed on the title or on a DR2173 Motor Vehicle Bill of Sale.
  • Collection of sales tax is a prerequisite to titling and is based on the purchase price of the vehicle. A bill of sale may be required, depending on your situation, and must either be notarized or include a perjury clause.
  • A DR2698, Vehicle Identification Verification form will be required for any out of state title documents surrendered.  It must be completed by a Colorado licensed dealer, emission station agency, or any law enforcement agency in Colorado.
Purchasing a New or Used Vehicle from a Dealer

If you are purchasing a new or used vehicle from a Colorado dealer, the dealer will provide the Manufacturer’s Statement of Origin or Title with any supporting documents needed along with a DR2395 Application for Title, a DR0024 Sales Tax Receipt, a DR2407 Dealer’s Bill of Sale and if the title is from out of state they should include a DR2698 Vehicle Identification Verification.

In most cases if the vehicle is financed they will provide these documents to our office and upon completing them we will mail you notification called a Title Complete Notice letting you know you can purchase your plates.  You should bring this notice along with your identification and proof of insurance.  If you pay cash for the vehicle they may send the documents directly to you, in which case you would bring them in with your identification and proof of insurance.  If they send them directly to you, you will not receive anything from our office.

You are required to title and/or register the vehicle in the county you currently live in. You have 60 days from the date of purchase to register your vehicle before late fees start accruing unless you have a temporary permit. You will need proof that you have a temporary permit to be exempted late fees. Late fees will still be exempted even if the temporary permit is expired.

Registration fees start from the day you purchase the vehicle.  If you do not register your vehicle the same month that you purchase it in you will have prior ownership tax due, going back to the day you purchased the vehicle.
Purchasing a Vehicle From Out of State,
With an Out of State Title

If you have purchased a vehicle that has an out of state title from an out of state dealer, the following is required:

  1. The title or Manufacturer’s Statement of Origin properly signed by     both the seller and the buyer containing the odometer reading and notarization (if applicable).
  2. A bill of sale, purchase order, buyers order or sales tax receipt showing the purchase price of the vehicle, if there was any trade in and if any sales tax was collected.  It should list the dealer’s name, the customer’s name and a description of both the new vehicle purchased and the trade in if any, including VIN’s.
  3. A DR2698 Verification of Vehicle Identification Number filled out by Colorado law enforcement, Colorado dealer or authorized agency.
  4. Proof of Insurance.
  5. Identification for at least one of the buyers.
  6. A certified weight slip may be required if the empty weight of the vehicle is questionable or does not appear on your out of state document, in our database or in a Kelley Blue Book.
  7. If the vehicle is less than 10 years old in most cases it will be required to include an odometer reading.  It must either be on the title itself or on an approved secure document including all sellers’ hand printed names and signatures and at least one buyer’s hand printed name and signature.
  8. If the vehicle has a lien that needs to be recorded, we will also need a DR2395 Application for Title completely filled out including the lien holder’s information.  An original or certified copy of the loan agreement is also required and should be signed by all buyers.
  9. If you would like your Colorado title to be in “Joint Tenancy with Rights of Survivorship” and all buyers will not be present when registering the vehicle, page 2 of DR2395 the Joint Tenancy Acknowledgement form should also be completed by all buyers.

If you purchase a vehicle from an individual, with an out of state title, the following is required:

  1. The title properly signed over and notarized if required.
  2. A bill of sale may be required if the purchase price or date of purchase are in question.
  3. If any sales tax was paid to another state, proof of that will be required to receive any credit for any taxes that may be due to Colorado.
  4. A DR2698 Verification of Vehicle Identification Number completed by an approved agency.
  5. Odometer reading on a secure form if it is not able to be put on the title itself, if applicable.
  6. Proof of insurance.
  7. Identification for at least one buyer.
  8. Weight slip, if requested by our office (see number 6 above).
  9. If a lien is to be filed the same will be required as number 8 above.  Also see number 9 for Joint Tenancy requirements.

If the vehicle is located out of state and you are declaring part-time residency, the following exceptions may apply:

  1. The Colorado VIN Inspection Form (DR2698) can be completed by an out of state law enforcement agency or military police.
  2. A part-time resident form must be completed declaring that you are either a part-time resident, in the military or a student in another state (forms are available on our website). Originals must be submitted with title application.

Circumstances can vary in the purchase of a vehicle from out of state therefore; it is advisable to call if you have additional questions concerning the titling and registration of your vehicle.

Financed Vehicles

If a vehicle is being financed by a dealer, bank, financial institution or individual, the title needs to be accompanied by a DR2395 Application for Title.  It needs to be completed by either the buyer or lien holder; we will not fill those forms out. 

We must also have either an original or certified copy of the loan document.  It must include the loan date, the buyer’s name and address, the lender’s name and address, the loan amount, the description of the vehicle including year, make and VIN and all buyers listed must sign.  This information should match what is on the DR2395 Application for Title.

If you are filing a lien for an individual and need a blank loan agreement we have generic ones that can be purchased from our office for .25 cents, or you can write up your own as long as it contains the information we need listed above.

As of March 4, 2013, the fees to file a lien are as follows:

Title fee:  $7.20
Filing fees:  $5.00 per page per side for any loan document that is legal size or under or $10.00 per page per side for any loan document that is over legal size.

Sales tax due based upon the purchase price and address of the buyer.

If plates are requested at the time of titling, additional registration fees will be due.

In Colorado the lien holder holds the title until the loan has been satisfied, so all titles with liens listed will be delivered to and held by the lien holder.
Proof of Insurance Requirements

Accepted forms of proof of insurance:

  • A letter from your insurance agent or insurer on company letterhead verifying insurance coverage.
  • The declaration page from the insurance policy.
  • An insurance binder or policy.
  • An insurance card for your vehicle.

Any of the above mentioned forms of proof of insurance must include:

  • The effective dates of coverage.
  • The Vehicle Identification Number (VIN).
  • The make & year of the vehicle.
  • The date of expiration.

Remember we must see valid proof of insurance for the vehicle you are trying to register.  You cannot show proof of insurance on something else you own no matter how many days your insurance company covers you.  That is only an insurance policy; Colorado State Law requires specific proof of insurance at the time of registration.

If you want to take insurance off of a vehicle you are not currently driving but want to keep the registration current, you must fill out a DR2303 Non-Use of a Vehicle affidavit.  This allows you to register something without current insurance.  You must show proof of insurance in your name on another vehicle in order to use this form.  This form is not intended to exempt you from paying registration fees.  It only allows the insurance to be removed.  Registration is always due on every vehicle regardless of whether it is operable or being used.

Temporary Permits

A Temporary Permit is a paper license plate that may be issued for 1 to 60 days. A Colorado auto dealer issues this permit when purchase of a new or used vehicle is made through the dealership. When the purchase of a vehicle is made from a private party, a permit may be issued depending on the situation and the status of the title. A Bill of Sale (notarized or perjury statement) is required. A permit may also be issued if the new purchaser is moving a vehicle to the county in which s/he resides. The title must be presented with proper sign off and assignment to new owner, with the out of county address.

A second permit may be issued when a problem is discovered in the paperwork necessary for transfer of title to the new owner. If the paperwork is being handled by a dealer or lending institution, a phone call from them may be required to understand the circumstances of their situation and for consideration for the length of the permit. A second permit is issued at our discretion and may only be issued for the length of time for title work to be filed.

A temporary permit may not be issued for a passenger car, motor home, bus or motorcycle without proof of insurance coverage.

Licensing a Vehicle

License plates in Colorado belong to the owner and purchaser of the plates. They do not transfer to a buyer upon the sale of a vehicle.

When you purchase a vehicle, you have two choices for licensing. The first choice is to buy new plates. The second is to transfer Colorado plates that were on a vehicle that YOU owned and have sold, or are no longer driving.

If you choose to transfer plates from another vehicle, please bring the ownership tax receipt or registration from the vehicle you are transferring the plates from. In addition to the registration or ownership tax receipt, you should bring the license plates from the old vehicle when you are changing vehicle TYPES in your plate transfer. For example, if you are transferring plates from a car to a new pickup truck or trailer, you need to bring in the plates, as you will be issued a different type of license plate.

The State of Colorado maintains a database of insured vehicles, based upon information submitted by insurance agents. By law, the Clerk and Recorder's office is required to verify insurance coverage for any passenger car, motor home, bus or motorcycle at the time of registration before we can issue license plates to you. If your agent has not submitted your vehicle coverage information to the state database or submitted incorrect information, your record of insurance will not be on the database. You will need to show us proof of insurance for that specific vehicle if verification is not available through the database.

We will accept fax copies from the insurance company that insures your vehicle. When the fax copy is received, it is filed by your name and can easily be accessed to do your transaction.

Valid identification for at least one owner listed will be required to purchase plates.  You cannot purchase plates for someone else when it is the first time registering.

Fees for Licensing, Titling, Filing a Lien and Sales Tax

When licensing a vehicle, fees are based on the following factors:

  • Weight of vehicle
  • Year of vehicle
  • Date of purchase
  • MSRP or taxable value
  • Type of transaction
  • Type of plate
  • Material fee

Titling a vehicle:

  • Regular title fee: $7.20
  • Refinance title fee: $7.20
  • Lease buy-out title fee: $7.20 + applicable sales taxes
  • Remove lien only, title fee: $7.20
  • Mobile home title fee: $7.20 + Recording fees
  • Mobile home refinance title fee: $7.20 + Recording fees
  • Duplicate title fee: $8.20

Filing a Lien: Security agreements must be originals, certified copies or carbon copies. The filing fees are as follows:

  • $5.00 per page per side, on any document up to legal size and $5.00 per page per side on additional documents to be filed with security agreement, such as power of attorney, one/same affidavit or list of collateral.
  • $10.00 per page per side, on any document over legal size and $10.00 per page per side on any additional documents, such as power of attorney, one/same affidavit or list of collateral if they are also over legal size. Otherwise, they would be $5.00 per page per side.

Sales tax is based on the purchase price of a vehicle and the owner's residential address that is used on the title assignment or title work done by the dealership.

Allowance is given on any vehicle that is traded for another one. For example if you are purchasing a vehicle for $5,000.00 and your trade in value was $3,000.00 you will only pay sales tax on the difference of $2,000.00. It must be a vehicle that was traded to get the allowance. You cannot trade for other goods or services and receive the allowance. For example if you cut someone’s hair or give them a lawnmower for a vehicle, sales tax would be due on the value of the service or item traded for. Manufacturer rebates are taxable and do not get subtracted from the original purchase price for taxing purposes.

If you purchase a vehicle from a Colorado dealer they should provide you with a DR0024 Standard Sales Tax Receipt for any taxes they collected.  You always need proof of any sales taxes paid whether it is to another county, state or dealer.

Leased vehicles are required to have a DR0026 Lease Tax Receipt for any taxes collected in the lease payment and may require a DR0024 Standard Sales Tax Receipt depending if any money was put down or any rebates were given on a lease as sales tax would be due on these amounts (Cash Cap Reduction Taxes).

Fremont County tax on a lease is always due upfront and cannot be collected in the payment.  If the leasing company has applicable state and city account numbers, they can collect those taxes in the payment and do not have to pay them up front.

ALL sales tax is due at the time of titling ANY vehicle, no exceptions.
  • State tax is 2.9%
  • City tax:
    • City of Cañon City 2%
    • City of Florence 2.5%
  • County sales tax/use tax is 1.5% for anything with a purchase date of 12/31/13 or earlier. Anything purchased on or after 01/01/14 is taxed at the new rate of 2.5%

Most manufactured home transactions are required to be recorded also.  The recording fees for manufactured homes are as follows:

$11.00 for the first page and $5.00 for each additional page.  The clerk will determine what needs to be recorded.

Sales taxes for manufactured homes are figured a little differently.  They are always taxed on 52% of the purchase price of the home.  For example if you paid $60,000.00 for the home, we would only charge tax on $31,200.00.  Also sales tax is not always due for manufactured homes.  There is no state or county sales tax due on a used (titled) manufactured home and Canon City sales tax is only due if the home is located inside Canon City limits.  There is no Florence city tax due on a used (titled) manufactured home.  On a new (MSO) manufactured home all applicable sales taxes are due based on the location of the home.  State is always due and city (Canon or Florence) taxes are only due if located inside the city limits.  County tax on a new (MSO) home is only due if purchased from a dealer inside the county.  If it was purchased outside of the county, no county tax is due.
Secure and Verifiable Identification

Effective July 1, 2006, Secure and Verifiable Identification is required for most motor vehicle transactions including the following:

  • New Titles
  • Duplicate Titles
  • New Registrations
  • New Temporary Registrations
  • New Placards

The following types of identification are secure and verifiable:

  • Any Colorado Driver's License, Colorado Driver's Permit or Colorado Identification Card expired one year or less. (Temporary paper license with invalid Colorado Driver's License, Colorado Driver's Permit or Colorado Identification Card, expired one year or less, is acceptable.)
  • Out of state issued photo driver's license, photo identification card or photo driver's permit expired one year or less.
  • U.S. Passport expired less than ten years.
  • Valid foreign passport with I-94 or valid processed for I551 stamps.
  • Valid I551 Resident Alien/Permanent Resident Card. No border crosser or USA B1/B2 Visa/BCC cards.
  • Valid I688 Temporary Resident, I688B and I766 Employment Authorization Card with intact photo.
  • Valid U.S. Military I.D. (active duty, dependent, retired, Reserve and National Guard).
  • Tribal Identification Card with intact photo (U.S. or Canadian).
  • Certificate of Naturalization with intact photo.
  • Certificate of U.S. Citizenship with intact photo.
  • Valid I-94 issued by the Canadian government with L1 or R1 status and a valid Canadian Driver’s License or valid Canadian Identification Card.
  • Valid Canadian (only) passport without the I-94 issued
    I-94- Bearer’s Personal Information & Terms of Admission hand printed on the form.

    CBP I-94A- Bearer’s Personal Information & Terms of Admission computer generated printed, not written by hand, on the form. CBP I-94W- Visa Waiver allowing person to enter U.S. with valid passport (May have Bearer’s Personal Information & Terms of Admission hand printed or computer generated).

Printable Forms

Motor Vehicle Bill of Sale Form
Part-Time Resident Affidavit
Statement of Fact
DR2421

 

Additional Links

For additional forms not listed here, visit the Colorado Department of Revenue

Colorado Department of Revenue

Title and Registration Forms